Accounting for Midwives

A Midwives Choice

With over 35 years of experience, our family-run business has spent decades supporting community-based midwives and charities across Aotearoa. We’re all about making things easier for the people who spend their lives caring for others.

Our Mission

We’re your friendly guides on this haerenga.

Our mission is to support you in building a thriving, sustainable midwifery career — not by adding more to your plate, but by taking the numbers off it. You didn’t become a midwife to manage spreadsheets. You do this mahi to care for hapū māmā, pēpi, and whānau — to uplift your community with aroha and presence.

That’s where we come in. We handle the financial side with clarity, care, and calm — so you can stay focused on your calling. We’ll help you keep things organised behind the scenes, plan for the future, and feel confident along the way.

Our kaupapa is simple: when your pūtea is looked after, you’re free to do what you do best — manaaki whānau.

We’re your friendly guide on this journey.

Our commitment is to assist you in building a thriving, enduring career. Working together, we can develop a strategic plan to ensure the meticulous maintenance of your financial records. We’re not just number crunchers here, we’re all about offering support, sharing knowledge, and, most importantly, making sure you feel empowered and confident when it comes to managing your finances.

Let's navigate this together!

Navigating the complexities of setting up and maintaining your accounting can often feel like an overwhelming task.

The intricate web of financial records, regulations, and deadlines can leave you feeling lost in a sea of numbers. In such moment, it’s essential to have a guiding hand and a well-structured plan in place to help you find clarity and confidence in your financial management.

Xero: Your Path to Precision

In the realm of business success, precise bookkeeping and consistently update accounts are paramount. At Accounting for Midwives, we advocate for the adoption of Xero accounting software, empowering our clients with real-time access to their financial data.

Learn more

Support for Midwives

Bonding Trips and Tax Deductibility

Understanding Bonding Trips: Bonding trips are activities organized by businesses to strengthen relationships among team members, boost morale, and enhance cooperation. These trips often include team-building exercises, outdoor adventures, and collaborative projects. However, if the trip was considered personal in nature by IRD or not primarily for business purposes, the expenses are not tax deductible.

Provisional Tax

Provisional tax is a way of paying your income tax in instalments throughout the year, rather than in a lump sum at the end of the tax year.

Xero Bank rules

Learning how to use Xero doesn’t have to be difficult, it's pretty simple once you get your head around a few key rules. Understanding your bank rules will make your accounting life easier, especially if you’re spending a lot of time coding repetitive bank transactions. Simply watch this video and in under 2 minutes you will know how to create bank rules.

Xero pricing plans

Plans to suit your business all pricing plans cover the accounting essentials, with room to grow. As your accountants, we will help select a plan best catered to your needs and most importantly show you how to use it correctly. We will discuss the plans, payments and features in your free consultation.

What can you claim?

Entertainment expenses when with clients or colleagues on business, like Lunches and Dinners are generally 50% deductible. We encourage you to code it to entertainment and at the end of the year we adjust for the non-deductible portion of larger bills.

Why do I need an accountant?

Our job as accountants is to save you more in tax than your accounting fees. Modern accounting practices using accounting software platform work efficiently so the accounting services are becoming affordable over the years.

Motor Vehicle Expenses?

What you can claim for Motor Vehicle Expenses. If you have a vehicle expense that is partly for your business and partly for your private use, you can claim the proportion that relates to your business.

Reconcile with Xero

Congratulations you have just started using Xero. Now we need to start learning how to use it correctly. Reconciling is the process to confirm that all the transactions in your business bank accounts are recorded and matched to your Xero records.

Transferring funds

Your accounting doesn't have to be something you are scared of, we are here to help ensure long term success within your midwifery business. If your XERO is maintained correctly it is going to make our jobs easier, come the end of the tax year.

Logging with ease

Introducing our latest recommendation to make your life easier, say hello to “ Drivers Note” an app that makes logging all your trips 10,000 times easier than a pen and paper once did. This app automatically tracks your cars movements, literally tap auto track and press start - let the app take care of the rest. Using your mobile’s GPS it will record your trip from start to finish.

How to add receipts to Xero

Did you know you can attach your receipts to Xero? Yes that's right you can keep all your paper versions in a shoebox under the bed, and your Xero can keep a virtual record of it all.

Invoicing

It's time to learn how to send invoices with Xero! Simply watch this short video on our blog and it will show you key steps to get up running in no time.